Zenler Lives Complete Guide: Webinars, One-to-One Bookings, Recurring Sessions & Zoom Integration

Master Zenler lives with this comprehensive guide covering webinars, one-to-one bookings, recurring sessions, cloud recording, and Zoom settings.

Welcome to the definitive guide on running live sessions in Zenler! This workshop addresses the most frequently asked questions about lives, webinars, one-to-one bookings, and everything in between. Whether you're launching your first live class or optimizing existing sessions, this guide covers every aspect of Zenler's powerful live features.

This comprehensive guide is based on Zenler's in-depth workshop on running live sessions. Watch the full recording to see all demonstrations and settings in action:

Understanding Zenler Calendar vs. Calendly

Before diving into live session types, it's essential to understand what Zenler's calendar system is—and what it isn't.

What Zenler Calendar Is NOT

Zenler's calendar is not Calendly. While Calendly integrates with your Zoom account to automatically create meetings when someone books a time slot, Zenler operates differently.

Calendly Workflow:

Student selects available time slot
Calendly automatically creates Zoom meeting
Booking and meeting creation happen simultaneously

Zenler Workflow:

You create live sessions with specific dates/times
Students register for sessions you've scheduled
Calendar displays events you've created

What Zenler Calendar IS

Zenler's calendar allows people to see your events and register for them. It displays your scheduled lives, making it easy for students to view upcoming sessions and book their spots.

Key Differences:

You control which sessions appear
Students can't create custom time slots
Calendar feeds from preset events you create
Focus on displaying your scheduled content

This distinction is important because it shapes how you plan and promote your live sessions.

Understanding Live Types: The Two Main Categories

Zenler offers multiple live types, but they essentially fall into two main categories:

Category 1: True Webinar Experience

Live Webinar (True Webinar):

Limited participant capabilities
Participants cannot turn cameras on
Participants cannot unmute themselves
Participants cannot see each other in participant view
Chat-only interaction
Maintains anonymity
Ideal for sensitive subjects (therapy, confidential topics)

Category 2: Interactive Sessions

Interactive Options Include:

One-to-One Bookings: Full interactive capabilities, can be added to courses
Live Classes: Full interactive capabilities, can be added to courses
Interactive Webinars: Full interactive capabilities, cannot be added to courses

All three interactive options share identical features:

Host can enable participant cameras
Host can unmute participants
Participants can share screens (if allowed)
Co-hosts can be designated
Full Zoom functionality available

The Critical Distinction

Can be added to courses:

One-to-One Bookings ✓
Live Classes ✓
Interactive Webinars ✗

This is the primary difference between these three interactive live types.

Why One-to-One Bookings Are the Preferred Choice

At Zenler, we primarily use one-to-one bookings for almost everything—workshops, training sessions, and live support desks.

The Original Reason

One-to-one bookings originally included a "direct Zoom link" feature that allowed frictionless joining without registration. This meant:

Students register through marketing funnels
Automation sends direct Zoom link via email
Students click link and enter immediately
No additional registration steps required

Current Reality

About three months ago, Zenler added direct Zoom links to all live types. This means the original advantage of one-to-one bookings now applies to interactive webinars and live classes as well.

Why Continue Using One-to-One Bookings?

Habit and reliability. The system works flawlessly, and once you establish a workflow, there's no compelling reason to change.

Flexibility. One-to-one bookings can:

Be promoted on social media
Be added to courses
Function as standalone events
Work for any scenario

Recommendation: Unless you need the true webinar format for anonymous participation, use one-to-one bookings as your default live type.

Live Streaming vs. Cloud Recording

Why Cloud Recording Matters

Cloud recording should be enabled for virtually every live session, even if you don't plan to use the recording.

Reasons to Always Enable Cloud Recording:

Unexpected requests: Participants may ask for recordings after the fact
Content repurposing: Clips for social media, course content, testimonials
Protection: Once a session ends without cloud recording, you cannot retrieve it
No penalty: Zenler doesn't limit cloud recording storage

Live Streaming Limitations

Why We Don't Recommend Live Streaming:

Cannot cloud record simultaneously
Lower quality than direct cloud recordings
Must download from Facebook within 30 days or lose content
Limited flexibility

Exception: If you must stream to Facebook, use custom RTMP streaming (available in all live types, not just "Live Stream" option).

The Cloud Recording Workflow

Best Practice:

Always enable cloud recording during setup
If participant requests no recording, disable in Zoom during session
Inform participants recording is enabled (transparency)
Offer to delete if they request

Processing Time:

Cloud recordings process through Zoom after session ends
Time varies based on session length and video quality
4K recordings take longer than HD
Generally available 2-4 hours after session ends

User Communication: Always tell participants replays will be available "tomorrow" rather than immediately. This manages expectations and gives you time for processing and editing.

Setting Up Your First One-to-One Booking

Let's walk through creating a one-to-one booking session from start to finish.

Step 1: Create New One-to-One Booking

Navigate to: Lives → One-to-One Booking → Create

Initial Setup:

Topic: Create an impactful title that drives registrations
Course Card: Upload image (recommended: 1920x1080)
Session Type: Choose Single or Recurring

The Golden Image Size: 1920x1080

This is the universal size for Zenler:

Works for course cards
Works for blog featured images
Works for live session cards
Works for page backgrounds
High definition quality

Why It Works Everywhere: Even when Zenler suggests different sizes (like 860x480), uploading 1920x1080 ensures perfect display across all areas. The system automatically crops and optimizes for each location.

Step 2: Single Session vs. Recurring Session

Single Session: "Users will be able to register to only one scheduled event at a time."

Use Case: Individual workshops, one-off events, unique sessions

Recurring Session: "Users will be able to attend all recurring sessions with a single registration."

Use Case: Series events, multi-day summits, weekly office hours

Critical Difference:

Single session: Students book individual sessions separately
Recurring session: Students gain access to ALL occurrences with one registration

Step 3: Configure Session Details

Date and Time:

Select your session date
Choose time (12:00 PM, for example)
Set correct time zone (Europe/London for UK users—avoid GMT designations)

Maximum Registrants:

Choose based on your plan (300 for Pro, 500 for Premium)
Set realistic limits based on expected attendance

Zoom Provider:

Zenler Zoom: Enterprise-level features, 4-hour sessions, cloud recording
Your Own Zoom: Your plan limitations apply, useful for specific integrations

Duration:

15 minutes to 4 hours available
Extended sessions (1:45+) require enterprise-level Zoom
Choose based on content needs

Step 4: Password Protection

Inbuilt Password Protection (Recommended):

Automatically integrated into join links
Students bypass password screen entirely
No manual password entry required

Custom Password (Optional):

Set your own password
Include in automated emails
Requires students to enter manually

Best Practice: Use inbuilt password protection for seamless experience.

Step 5: Automatic Cloud Recording

CRITICAL CHECKPOINT:

Enable automatic cloud recording at this stage, especially for recurring sessions. Once recurring sessions start, you cannot retroactively enable cloud recording.

Why Enable by Default:

No downside to having it enabled
Can disable during specific sessions if needed
Cannot recover lost recordings
Protects against forgotten activation

Registration Closing & Urgency Settings

Hidden in the additional settings is a powerful feature for creating urgency.

Close Registration Before Event

Configuration Options:

Close registration 12 hours before event
Close registration 24 hours before event
Close registration 1 day before event

Strategic Use: Creates scarcity and urgency. Even if session is Friday at noon, you can close registration Thursday at noon, driving action from interested participants.

Allow Registration Until End of Session

Use Case Scenarios:

Enable for:

Networking events where late arrivals add value
Long workshops where partial attendance is acceptable
Drop-in style sessions

Disable for:

Paid events where attendees expect full content
Sequential training where missing beginning disrupts learning
Events with limited seats

Public, Secret, and Course-Only Visibility

Understanding visibility settings controls who can discover and register for your lives.

Public Visibility

Characteristics:

Visible on calendar to all visitors
Appears in "Upcoming Live Class" blocks
Discoverable through site navigation
Indexed by search engines (if SEO settings allow)

Use For:

Marketing campaigns
Open enrollment events
Social media promotion
Building your audience

Secret Visibility

Characteristics:

NOT visible on calendar
NOT visible in upcoming live blocks
Only accessible via direct registration link
You control who receives the link

Use For:

Social media campaigns with custom links
Email list exclusives
Partner promotions
VIP access events

Important: Secret doesn't mean protected—anyone with the link can register. It simply means the event won't appear in your public calendar or site blocks.

Course-Only Visibility

Characteristics:

Visible only to students enrolled in selected course or plan
Appears on calendar only for enrolled students
Shows in upcoming live blocks only for enrolled students
Can restrict to specific pricing plans

Configuration:

Select "Courses"
Choose specific course(s)
Optionally select specific pricing plan

Use For:

Exclusive content for paying students
Tier-based access (different plans see different lives)
Course-integrated live sessions

Example: Course with two pricing plans (Basic and Premium). Set live visibility to Premium plan only—Basic plan students won't see it on calendar or in their upcoming lives.

Customizing Registration and Thank You Pages

Zenler automatically creates pages for your live sessions, but customization makes them professional and on-brand.

The Four Core Pages

1. Registration Page:

Where students discover and register for your live
Displays course card, date, time, description
Registration form

2. Checkout Page (if pricing enabled):

Payment collection
Card details entry
Order confirmation

3. Thank You Page:

Confirms registration
Sets expectations for what happens next
Can include preview video or promotional content

4. Waiting Page:

Countdown to live session
Displays when event is about to begin
"Enter Live" button activates when session starts (only for registered attendees)

5. Replay Page:

For post-event recording access
Not linked anywhere by default
You send link via automation after event

Customization Workflow

Step 1: Edit Each Page Navigate through pages using dropdown menu or page list. Each page opens in page builder for full customization.

Step 2: Replace Placeholder Content

Change text to match your event
Replace placeholder video with your promo video
Adjust colors to match brand
Modify layout blocks as needed

Step 3: Set SEO Settings

Critical for Public Events:

Page Title: "Zenler Family Get Together Live"
Meta Description: "A chance to find out all about the live feature in Zenler"
Keywords: "Zenler lives, running lives, Zoom for free" (4-5 keywords, comma-separated)
Social Media Image: Upload card image (1920x1080)

Why This Matters: When you share your registration link on social media or someone shares it, the preview card displays your social media image, title, and description. Missing this step results in generic, unprofessional-looking link previews.

Access SEO Settings:

Click arrow at top of page builder
Select "SEO Settings"
Or: If you accidentally close popup, it's always accessible via top arrow

Think Generic for Cloning

When designing pages, think generically. You'll clone this live for future sessions, so create a format that works for multiple events with minimal changes.

Generic Elements:

Page layout and structure
Color scheme
Font choices
Block arrangement

Event-Specific Elements:

Course card image
Event title
Date and time
Specific descriptions

Setting Up Automation Sequences

Automation transforms your lives from manual processes into scalable systems.

Default Automation Sequence

Zenler creates default automation when you set up a live:

Registration/Payment Confirmation (0 minutes after registration):

Subject: Registration confirmation
Content: Event details, date, time, join link
Personalization: Name, email, topic, scheduled time

Personalization Tokens

Available Personalizations:

{{booking_host}}: Host name (from your profile)
{{topic}}: Live session name
{{scheduled_time}}: Date and time of session
{{join_link}}: Direct link to join (bypasses password)
{{first_name}}: Registrant first name
{{email}}: Registrant email
{{mailing_address}}: Your business address (required)
{{unsubscribe_link}}: Unsubscribe option (required)

GDPR Requirements: Mailing address and unsubscribe link are mandatory in all emails.

Creating Effective Reminder Emails

Recommended Sequence:

Email 1: Immediate Confirmation (0 minutes after registration)

Subject: You're Registered for {{topic}}!

Hi {{first_name}},

Thank you for registering for {{topic}}.

When: {{scheduled_time}}

Join here: {{join_link}}

Add to your calendar: [Calendar attachment]

See you there!

{{booking_host}}

Email 2: 24-Hour Reminder

Subject: Tomorrow: {{topic}}

Hi {{first_name}},

Quick reminder—your live session is tomorrow!

When: {{scheduled_time}}
Join: {{join_link}}

Looking forward to seeing you!

{{booking_host}}

Email 3: 15-Minute Warning

Subject: Starting in 15 Minutes!

Hi {{first_name}},

We're starting in 15 minutes!

Join now: {{join_link}}

{{booking_host}}

Advanced Automation Actions

Beyond Send Mail:

1. Add Tag: Tag registrants for segmentation

Example: "Attended Q4 Workshop"

2. Remove Tag: Update progression levels

Example: Remove "Level 1" when they attend "Level 2" session

3. Send Webhook: Integrate with external tools via Zapier

Send registration data to Google Sheets
Trigger workflows in other platforms
Update CRM systems

Zapier Integration:

Create webhook in Zapier
Copy webhook URL
Paste in Zenler automation
Configure Zapier action (add to spreadsheet, etc.)

4. Notify Admin: Receive email when someone registers

Configuration:

Mail Subject: New Registration for {{topic}}

Email Address: your-email@domain.com

Message:
Yay! New registration!

Name: {{first_name}}
Email: {{email}}
Event: {{topic}}

Use Cases:

Track registrations in real-time
Alert team members
Monitor high-value event signups
Personal follow-up triggers

Automation Blocks Organization

Think of automation blocks like course sections:

Each block is a sequence grouping
Emails within blocks execute in order
Timing is relative to registration

Best Practice: Keep all related emails in one block (Registration & Reminder Sequence) rather than splitting across multiple blocks. This maintains clarity and simplifies management.

Alternative Approach: Create separate blocks for different campaign periods:

"Spring 2024 Campaign"
"Summer 2024 Campaign"

This allows analytics tracking per campaign period.

Adding Multiple Sessions to One Live

A powerful but often overlooked feature: adding multiple schedules to a single live event.

How It Works

Setup:

Create one-to-one booking
Configure first session (Friday, 12:00 PM)
Click "Add to Schedule"
Add second session (Saturday, 12:00 PM)
Add third session (Sunday, 4:00 PM)

Result: All three sessions exist under one live event with:

Same registration page
Same automation sequence
Same pricing (if applicable)
Individual attendance tracking

What Students See

On the registration page, students see a dropdown or list showing:

Friday, December 1, 12:00 PM
Saturday, December 2, 12:00 PM
Sunday, December 3, 4:00 PM

Students can:

Select which session(s) to attend
Register for one session
Register for multiple sessions
Book all sessions if desired

When Using in Courses

If you add this multi-schedule live to a course:

Student Experience:

Navigate to live lesson in course
See first upcoming session displayed
Click dropdown to view all sessions
Select preferred session
Book spot for chosen session(s)

Cloud Recording Behavior

Critical Detail: Each session cloud records separately. If you run all three sessions:

Three separate cloud recordings appear
Download each individually
Each represents one session
No combined recording created

Strategic Applications

Use Multiple Schedules For:

Offering timezone flexibility
Accommodating different availability
Creating urgency through limited spots
Testing different days/times for engagement

Example: Launch new course with three introductory workshops. Set Friday, Saturday, Sunday options. Students choose what works for their schedule—you deliver once per session.

Cloning Lives to Save Time

Once you've invested time perfecting a live setup, cloning multiplies your efficiency.

The Cloning Process

Step 1: Access Clone Function On any existing live, click three dots (⋮) → Select "Clone"

Step 2: Set New Date

Choose new session date
Select time
Confirm time zone

Step 3: Clone Creates New Live Zenler duplicates:

All page designs and content
All automation sequences
Pricing structure
Page layouts

Zenler Does NOT Duplicate:

Specific schedules (you must add new dates)
Registrants (starts fresh)
Cloud recordings (specific to original)

What You Need to Update

Required Updates:

URL Slug: Change from "copy-of-event-name" to something meaningful
Session Schedules: Add new date(s) for new event
Cloud Recording: Verify it's enabled

Optional Updates:

Course Card Image: Update if event-specific
Page Content: Refresh dates, descriptions, or promotional content
Automation Timing: Adjust if schedule differs

Cloning Benefits

Time Savings:

Design pages once, reuse indefinitely
Configure automation once, replicate automatically
Set up pricing structure once, clone everywhere

Consistency:

Brand consistency across all events
Standardized attendee experience
Professional appearance

Efficiency: Instead of 2 hours per live setup, spend:

2 hours on first setup
10 minutes per cloned event

Recurring Sessions Deep Dive

Recurring sessions are perfect for ongoing weekly/monthly events, but they work differently than multiple schedules.

Single Session vs. Recurring Session

Single Session:

Students register for one specific date/time
Can have multiple schedules (students choose which to attend)
Each schedule is independent

Recurring Session:

Students register ONCE and gain access to ALL occurrences
Cannot pick and choose specific occurrences
One registration = all sessions

Setting Up Recurring Sessions

Step 1: Choose Recurring Instead of "Single Session," select "Recurring Session"

Step 2: Configure Recurrence Pattern

Daily Recurrence:

Runs every day
Set number of occurrences (max 30)
Example: 5-day bootcamp

Weekly Recurrence:

Choose specific day(s) of week
Select multiple days if needed (Monday + Wednesday)
Set number of occurrences (max 30)
Example: Every Thursday for 30 weeks

Monthly Recurrence:

Runs every month
Choose date within month
Set number of occurrences
Example: First Monday of each month, 12 times

Step 3: Set End Condition

Option 1: End After Specific Number "End after 30 occurrences"

Runs 30 times then stops automatically
Clear endpoint for you and participants

Option 2: End on Specific Date "End on December 31, 2024"

Runs until date reached
Good for calendar-year programs

Real-World Example: Zenler Live Support Desk

Setup:

Recurring session
Weekly on Thursdays
4:00 PM
30 occurrences

How It Works:

Create one time with above settings
Students register once for ongoing series
Each Thursday, session automatically appears
After session ends, next Thursday automatically displays
No manual updates required

Automation Behavior: Emails send based on each individual occurrence:

Registration confirmation: Immediate
24-hour reminder: Day before each session
15-minute reminder: Before each session

Editing Individual Occurrences

View All Occurrences: Click "View Occurrences" to see complete list of scheduled sessions

Edit Any Occurrence:

Find specific date in occurrence list
Click "Edit"
Modify time, duration, or date
Update saves to that occurrence only

Example Edits:

Change Time:

Occurrence scheduled for 4:00 PM
Edit to 12:00 PM for that week only
All other occurrences remain 4:00 PM

Extend Duration:

Normal sessions: 1 hour
Special session: 2 hours
Edit that occurrence to 2-hour duration

Add Extra Session:

Edit occurrence to different date
Creates additional session that week
Example: Thursday 4:00 PM and Thursday 6:00 PM

Delete Occurrence:

Click "Delete" on specific occurrence
Removes that date from series
Other occurrences unaffected

Critical Recurring Session Tip

Changing All Occurrences:

If you set up recurring session with wrong time:

The Workaround:

Switch to "Single Session"
Confirm switch
Switch back to "Recurring Session"
Reconfigure with correct settings
Update

This refreshes all occurrences with new timing rather than manually editing 30 individual occurrences.

Recurring Session Registration Flow

Student Perspective:

See registration page for series
Register once
Automatically registered for all occurrences
Receive reminders for each session
Can attend all or some sessions

Your Perspective:

Set up once
Runs automatically for weeks/months
No manual scheduling after initial setup
Analytics track attendance per occurrence

Starting Sessions 15 Minutes Early

Timing matters for professional live delivery, and Zenler provides built-in buffers.

The 15-Minute Pre-Start Window

Schedule: Live session set for 12:00 PM

Available Start Time: 11:45 AM

Why This Matters: Starting 15 minutes early gives you time to:

Test audio and video
Adjust lighting
Review notes
Set Zoom settings
Prepare materials
Greet early arrivals

The 15-Minute Post-End Buffer

Schedule: Live session ends at 2:00 PM

Actual Hard Stop: 2:15 PM

Zoom provides 15 minutes grace period after scheduled end time.

Why This Matters:

Wrap up without rushing
Answer final questions
Provide proper closing
Handle technical issues

Best Practice: Aim to conclude by 1:50 PM. This gives 10-minute buffer before scheduled end, and you still have 15 minutes grace period if discussion runs over.

What Happens at Hard Stop

When grace period expires, Zoom automatically terminates the session. No warning, no countdown—it simply ends.

Prevention Strategy:

Set timer or alarm for 10 minutes before scheduled end
Announce "We have 15 minutes remaining"
Begin wrapping up 10 minutes before scheduled end
Leave buffer for technical issues or important questions

Inside the Zoom Interface Settings

Understanding Zoom settings gives you complete control over session experience and participant capabilities.

Starting Your Session

Pre-Launch Screen: Before entering main Zoom room, you see configuration screen:

Audio Settings:

Select microphone input
Choose speaker output
Test audio levels

Video Settings:

Select camera
Preview video feed
Adjust lighting

This pre-launch moment is critical for ensuring everything works before going live.

Accessing Settings During Session

Method 1: Settings Gear Icon Look for gear/cog icon (usually bottom-right or top-right depending on Zoom version)

Method 2: Click Badge/Speaker Icon Alternative access point depending on interface

Inside Settings: Multiple tabs with granular control over every aspect

Video and Effects Settings

Video Tab:

Camera Selection:

Choose between multiple cameras if available
Enable HD video (requires HD camera)
Test camera feed

Video Effects:

Touch up appearance (smoothing)
Virtual backgrounds
Background blur
Background removal

Example Settings:

Select HD camera
Enable "HD" option
Apply virtual background or blur
Touch up appearance for professional look

Testing Virtual Backgrounds: Toggle between options to find what works best:

Company logo backdrop
Professional office setting
Solid color
Blurred actual background
No background (natural setting)

Audio Settings

Critical Audio Configuration:

Speaker Settings: Select correct audio output device (headphones, speakers, etc.)

Microphone Settings:

Select correct input device
Monitor input levels (visual meter)
Adjust sensitivity

Testing Microphone: Speak and watch level meter move. If meter doesn't move:

Wrong microphone selected
Microphone muted at hardware level
Permission issue

Multiple Microphones: Many setups have numerous audio inputs:

Built-in laptop microphone
External USB microphone
Headset microphone
Audio interface inputs

Choose the correct one and verify the meter responds to your voice.

Security Settings

Participant Control Panel:

Default Settings (All Enabled = Chaos Potential):

✓ Participants can unmute themselves
✓ Participants can start video
✓ Participants can share screen
✓ Participants can share notes
✓ Participants can chat

Locked Down Settings (Recommended for Presentations):

✗ Participants can unmute themselves
✗ Participants can start video
✗ Participants can share screen
✗ Participants can share notes
✓ Participants can chat (keep enabled for questions)

Takes 10 Seconds to Configure: Uncheck boxes to lock down capabilities while keeping chat open for interaction.

Result:

You present without interruption
Students engage via chat
No unexpected camera activations
No accidental screen shares
Professional, controlled environment

Waiting Room Settings

Enable Waiting Room: Participants wait in virtual lobby until you admit them

Use Cases:

VIP pre-session chat
Ensuring all materials ready before admitting attendees
Controlling when session truly begins

Disable Waiting Room: Participants enter immediately upon clicking join link

Use Cases:

Frictionless entry
Self-guided entry for large groups
When you start early to greet arrivals

Participant Panel

Why Keep Participants Panel Open:

See attendees join in real-time
Monitor who's present
Make attendees co-hosts
Manage individual permissions

Making Someone Co-Host:

Locate person in Participants list
Click three dots (...) next to name
Select "Make Co-Host"

Co-Host Capabilities:

Can unmute themselves
Can start video
Can share screen
Helps manage session
Great for panel discussions or co-teaching

Chat Panel

Keep Chat Open:

See questions in real-time
Engage with attendees
Monitor feedback
Provide links or resources

Positioning: Dock chat beside main window or on second monitor for easy monitoring without losing view of presentation.

Cloud Recording Indicator

When Recording: Look for "Recording" indicator (typically top-left or status bar)

Controls:

Pause recording (break without stopping)
Stop recording (end completely)
Resume recording (after pause)

Visual Confirmation: Always verify recording indicator is active at session start to avoid lost content.

Alternative Audio/Video Controls

Quick Access Bar (Bottom of Screen):

Audio Icon:

Click to mute/unmute yourself
Arrow for microphone selection dropdown

Video Icon:

Click to start/stop video
Arrow for camera selection dropdown

Two Control Locations:

Settings panel (detailed, granular control)
Quick access bar (fast, immediate changes)

Use Quick Access When:

Switching between cameras mid-session
Quickly muting/unmuting
Stopping video temporarily

Use Settings Panel When:

Initial setup before session
Troubleshooting audio issues
Configuring effects or backgrounds
Making multiple adjustments

Calendar Integration and Booking Flow

Understanding how the calendar works helps you promote sessions effectively and manage student expectations.

The Calendar Block Location

Where Calendar Appears:

1. Dedicated Calendar Page: Zenler automatically creates /calendar page showing all upcoming public lives

2. Any Page via Block: Add calendar block to any page:

Navigate to page editor
Click "+ Add Block"
Select "Live Calendar"
Configure display options

3. Marketing Funnel Pages: Yes! You can add calendar blocks to marketing funnel pages, creating seamless registration paths for leads.

Calendar Color Coding System

Visual Organization:

Pink: One-to-One Bookings
Light Blue: Live Classes
Navy Blue: Live Webinars
Different Blue: Interactive Webinars
Green: Live Streams
Red: Registered Sessions (shows only to students who registered)
Gray: Completed Sessions (archived)

Why Color Coding Matters: Students can quickly identify session types and distinguish between events they've registered for (red) versus available events (original colors).

Calendar View Options

Display Modes:

List View: All upcoming events in chronological list
Day View: Single day's events
Week View: Current week layout
Month View: Full month calendar grid

Navigation: Scroll through months using arrow buttons to see future scheduled events.

Upcoming Lives Sidebar

Right Sidebar Display: Shows next several upcoming lives in chronological order

Features:

Scrollable if many events
Clickable (directs to registration page)
Auto-updates as sessions pass
Responsive to visibility settings

Time Zone Adaptation

Automatic Conversion:

You Set: Session at 12:00 PM GMT (London)

Student in New York Sees: 7:00 AM EST

Student in Sydney Sees: 11:00 PM AEDT

The calendar automatically adjusts displayed times based on each viewer's location/browser settings.

This eliminates confusion and ensures international students see correct local times.

How Visibility Settings Affect Calendar

Public Sessions:

Appear on calendar for all visitors
Logged-in and logged-out users see them
Discoverable through site navigation

Secret Sessions:

Do NOT appear on calendar
Do NOT show in upcoming lives block
Only accessible via direct registration link

Course-Only Sessions:

Appear on calendar ONLY for enrolled students
Visible in upcoming lives block ONLY for enrolled students
Hidden from non-enrolled visitors

The Student Booking Journey

Step 1: Discover Event

Browse calendar
See upcoming lives block
Receive direct link from you

Step 2: View Details

Click event on calendar
Redirected to registration page
See full details, date, time, description

Step 3: Register

Click "Register" or "Book a Class"
Enter required information
Submit registration

Step 4: Confirmation

Redirected to thank you page
Automated email sent with join link
Event appears as "Registered" (red) on their calendar view

Step 5: Attend

Click join link from email on session day
Or navigate to waiting page when session starts
Enter live session

Live Classes Block for Course Pages

A specialized block allows you to showcase upcoming live classes within course areas.

The Live Classes Block

Access: Page editor → Blocks → "Live Classes"

What It Displays:

Upcoming public live classes
Does NOT display one-to-one bookings
Does NOT display interactive webinars
Only shows: Live Classes and Live Webinars

Display Options

Two Formats:

1. List View:

Vertical list layout
Compact information display
Scrollable for many events

2. Grid View:

Card-based layout
Visual course card images
More engaging visual presentation

Configuration: Toggle between views via block settings

Strategic Placement

Ideal Locations:

1. Course Sales Pages: Display upcoming live classes related to course topic to drive enrollment

2. Inside Courses: Show students upcoming live support or bonus sessions

3. Membership Sites: Highlight member-exclusive live training

4. Landing Pages: Feature upcoming free live classes as lead magnets

Creating Lives to Display in Block

To Appear in Live Classes Block:

Step 1: Create Live Class Lives → Create Live Class (NOT one-to-one booking)

Step 2: Set Visibility Choose "Public" visibility

Step 3: Configure Event Set date, time, all standard options

Result: Live class now appears in any Live Classes block on your site.

Why One-to-One Bookings Don't Show: Design decision—one-to-one bookings are intended for personal sessions, course integration, or direct promotion rather than public discovery blocks.

Workaround: If you want one-to-one bookings to appear in discovery blocks, create them as "Live Classes" instead (remembering they share identical functionality).

Key Takeaways

Technical Mastery

Use one-to-one bookings as default for maximum flexibility—they work everywhere
Always enable cloud recording before starting recurring sessions (cannot enable later)
Start sessions 15 minutes early to prepare Zoom settings and materials
Lock down Zoom participant controls unless you explicitly need interaction
Use 1920x1080 for all images—it's the universal size that works everywhere

Strategic Implementation

Clone lives extensively to save hours of setup time on repeated events
Add multiple schedules to single live to offer flexibility without creating separate events
Use recurring sessions for ongoing series (weekly office hours, monthly training)
Set events to secret when promoting via direct links to avoid calendar clutter
Configure SEO settings for every public event to ensure professional social media previews

Automation Excellence

Create comprehensive email sequences with immediate confirmation, 24-hour reminder, and 15-minute warning
Use personalization tokens to make emails feel personal and professional
Enable "Notify Admin" automation to track registrations in real-time
Set calendar reminder to process replays 2-4 hours after session (Zoom processing time)
Configure Zapier webhooks to send registration data to external tools

Planning and Organization

Test everything as a student before launching to public
Design pages generically for easy cloning and reuse
Start early, wrap up early to utilize Zoom's 30-minute total buffer (15 min before + 15 min after)
Edit individual recurring occurrences when schedule changes require flexibility
Use visibility settings strategically to control who discovers your events

Support Resources

Tutorial Site: tutorials.newzenler.com
Support Documentation: support.newzenler.com
YouTube Channel: Complete session replays and feature tutorials
Facebook Community: Active course creators sharing solutions and strategies
Educational Live Support Desk: Weekly sessions with live Q&A
Direct Support: support@zenler.com for technical issues

Conclusion

Mastering Zenler lives transforms your ability to deliver engaging, professional online experiences. Whether you're running intimate one-to-one coaching sessions, hosting weekly office hours, delivering webinars to hundreds, or teaching interactive courses, understanding the platform's capabilities ensures smooth execution and professional results.

The key insights from this guide:

Simplify Your Choices: You primarily need one live type (one-to-one bookings) for almost everything. Exceptions are rare—use true webinars only when anonymity matters.

Automate Relentlessly: Set up automation sequences once, then clone for future events. Your time is valuable—let the platform handle repetitive tasks.

Test Thoroughly: Always test as a student before going live. Ten minutes of testing prevents hours of troubleshooting and embarrassment.

Start Early, Prepare Properly: Use the 15-minute pre-start window to configure Zoom, test equipment, and prepare materials. Professional presentations begin with professional preparation.

Clone Everything: Once you perfect a setup, clone it. Pages, automation, settings—everything clones. Design once, reuse indefinitely.

Remember: The platform provides powerful tools, but success comes from understanding how they work together. Spend time learning the system, test different configurations, and find workflows that match your teaching style and business model.

Your expertise deserves professional delivery—master these tools to ensure your message reaches students with clarity, professionalism, and impact.

Categories: : Zenler Course Creation